Office Manager/Bookkeeper

Sault Ste. Marie

Accounting, Office & Administration

POSTED: 4 days ago

St. Vincent Place Sault Ste. Marie

16384

April 10, 2025

23

Full Time

Job Posting: Office Manager/Bookkeeper
Location: St. Vincent Place
Employment Type: Full-Time (35-40 hours per week)
Wage: $23-$25 per hour (pending experience)
Benefits: 50/50 benefit package

Position Summary:
The Office Manager/Bookkeeper is responsible for organizing and managing the financial and administrative functions of St. Vincent Place. This position also coordinates reception services and provides administrative support to the Board of Directors and the Executive Director.

Duties and Responsibilities:
Administration:
-Organize the administrative processes of St. Vincent Place, including:
-Develop and maintain administrative policies and procedures.
-Maintain an organized filing system for financial documents and statistics.
oHandle all government payments and correspondence.
-Prepare and report necessary documentation and records.

Finance:
-Oversee and implement the financial processes of St. Vincent Place, including:
-Manage all aspects of day-to-day bookkeeping.
-Finalize bookkeeping entries on a weekly, monthly, and year-end basis.
-Process bi-weekly payroll and government remittances.
-Oversee and process donor tax receipts.
-Perform bank accounting and reconciliations.
-Assist in preparing and reconciling the budget and financial forecasts (weekly and monthly).
-Collaborate with the Board Finance Committee (Treasurer) to finalize all financial reports.

Reception:
-Provide and manage reception services, including:
-Scheduling and supervising reception staff.
-Handling telephone and reception duties.
-Providing excellent client and visitor services.

Directors and Board Support:
-Provide clerical assistance and administrative support to the Executive Director and Board of Directors, including:
-Preparation and distribution of reports and board materials.
-Scheduling and coordinating meetings.
-Assisting with other duties as assigned by the Executive Director.

Direct Reports:
-Executive Director

Qualifications and Credentials:
-Completion of a college/university program in Business/Accounting.
-Relevant work experience in office management and bookkeeping.
-Experience with Sage or QuickBooks accounting software and Microsoft 365 is required.
-Knowledge of other office systems is an asset.

Skills and Abilities:
-Strong written and oral communication skills (email, letter writing, etc.).
-Excellent task planning, organization, and filing skills.
-Proficient in financial and administrative management.
-Supervisory and leadership experience.
-Strong interpersonal skills, teamwork, and conflict resolution abilities.
-Effective problem-solving, creativity, and innovation.
-Ability to work independently and collaboratively within a team environment.
-Strong time management skills and ability to maintain confidentiality.
-Strong statistical and data entry abilities.

Physical Requirements:
-Some medium to heavy lifting may be required, such as handling donations or file boxes.

Additional Requirements:
-Police Record Search is mandatory.
-Must possess a valid driver's license.