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Receptionist
Sagamok Anishnawbek
Office & Administration
POSTED:
1 day ago
Employer:
Sagamok Anishnawbek First Nation
ES Job ID:
5323
Closing Date:
March 14, 2025
Job Description:
PERMANENT EMPLOYMENT OPPORTUNITY
RECEPTIONIST
Family & Community Support Services
Salary: Based on Experience
JOB SUMMARY:
The Family and Community Support Services (FCSS) Receptionist serves as a key member of the team, reporting directly to the Director of FCSS. This role involves managing the day-to-day administrative operations of the FCSS' office.
The Receptionist provides essential clerical and administrative support in a dynamic environment, interacting with community members, residents, and visitors in a professional and courteous manner. This position requires a balance of administrative duties, client interaction, and maintaining confidentiality.
POSITION DUTIES:
Client Interaction and Support
- Greet community members, residents, and visitors in a respectful, pleasant, and professional manner.
- Answer general phone inquiries, providing information or directing calls as needed.
- Manage the exchange of information with a high level of confidentiality and respect.
Administrative and Clerical Support
- Provide clerical support to the Family and Community Support Services team, including scheduling appointments, meetings, and assignments.
- Develop and maintain a well-organized record-keeping and filing system to ensure easy reference and rapid retrieval of information.
- Create, edit, and manage documents using word processing, spreadsheet, database, and presentation software.
Document Management
- Retain, organize, and back up electronic copies of relevant documents, records, and reports.
- Store confidential information securely and ensure compliance with privacy and confidentiality standards.
Meeting and Event Coordination
- Coordinate logistics for meetings, training sessions, and other special events, including booking space, arranging catering, preparing agendas, and circulating notices.
- Record, transcribe, and distribute minutes of meetings and track action items.
Quality Assurance and Program Support
- Participate in the Quality Assurance System/Quality Management Process and support program evaluation processes.
- Assist with developing and maintaining personnel tracking and reporting systems.
- Support the development of administrative forms and program resources.
Team Collaboration and Representation
- Participate in regular supervision, staff, and corporate meetings as directed.
- Represent the interests of Sagamok Anishnawbek on assigned committees or groups as needed.
RECEPTIONIST
Family & Community Support Services
Salary: Based on Experience
JOB SUMMARY:
The Family and Community Support Services (FCSS) Receptionist serves as a key member of the team, reporting directly to the Director of FCSS. This role involves managing the day-to-day administrative operations of the FCSS' office.
The Receptionist provides essential clerical and administrative support in a dynamic environment, interacting with community members, residents, and visitors in a professional and courteous manner. This position requires a balance of administrative duties, client interaction, and maintaining confidentiality.
POSITION DUTIES:
Client Interaction and Support
- Greet community members, residents, and visitors in a respectful, pleasant, and professional manner.
- Answer general phone inquiries, providing information or directing calls as needed.
- Manage the exchange of information with a high level of confidentiality and respect.
Administrative and Clerical Support
- Provide clerical support to the Family and Community Support Services team, including scheduling appointments, meetings, and assignments.
- Develop and maintain a well-organized record-keeping and filing system to ensure easy reference and rapid retrieval of information.
- Create, edit, and manage documents using word processing, spreadsheet, database, and presentation software.
Document Management
- Retain, organize, and back up electronic copies of relevant documents, records, and reports.
- Store confidential information securely and ensure compliance with privacy and confidentiality standards.
Meeting and Event Coordination
- Coordinate logistics for meetings, training sessions, and other special events, including booking space, arranging catering, preparing agendas, and circulating notices.
- Record, transcribe, and distribute minutes of meetings and track action items.
Quality Assurance and Program Support
- Participate in the Quality Assurance System/Quality Management Process and support program evaluation processes.
- Assist with developing and maintaining personnel tracking and reporting systems.
- Support the development of administrative forms and program resources.
Team Collaboration and Representation
- Participate in regular supervision, staff, and corporate meetings as directed.
- Represent the interests of Sagamok Anishnawbek on assigned committees or groups as needed.
Required Skills:
QUALIFICATIONS:
- Hold or be willing to secure CPR and First Aid Certificate.
- Valid driver's license and vehicle for on-the-job use.
- Able to travel on short notice.
- Able to work flexible hours on short notice.
- Sign and comply with an annual Oath of Confidentiality.
- Must provide a Criminal Records Check prior to commencing employment
- Incumbent is subject to six months' probation.
- Hold or be willing to secure CPR and First Aid Certificate.
- Valid driver's license and vehicle for on-the-job use.
- Able to travel on short notice.
- Able to work flexible hours on short notice.
- Sign and comply with an annual Oath of Confidentiality.
- Must provide a Criminal Records Check prior to commencing employment
- Incumbent is subject to six months' probation.
Requirements:
TERMS AND CONDITIONS OF EMPLOYMENT:
- Diploma in Administrative Assistant or a related program from a recognized training institute.
- Minimum of two years of related work experience.
- Experience working in a human services or child and family services environment is preferred.
- Excellent computer skills, including proficiency in Microsoft Office programs (Excel, Word, Access, PowerPoint).
- Strong communication skills, both oral and written.
- Excellent problem-solving abilities and attention to detail.
- Diploma in Administrative Assistant or a related program from a recognized training institute.
- Minimum of two years of related work experience.
- Experience working in a human services or child and family services environment is preferred.
- Excellent computer skills, including proficiency in Microsoft Office programs (Excel, Word, Access, PowerPoint).
- Strong communication skills, both oral and written.
- Excellent problem-solving abilities and attention to detail.
How to Apply:
Qualified candidates are invited to submit their cover letter, resumé, credentials, and three work related References (email addresses) through the Online BambooHR process
By: Until Filled
BambooHR Link: https://sagamokanishnawbek.bamboohr.com/careers/164
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
By: Until Filled
BambooHR Link: https://sagamokanishnawbek.bamboohr.com/careers/164
We thank all applicants for their interest; however, only those selected for an interview will be contacted.