Wellness Administrative Assistant

Batchewana First Nation

Social Services, Office & Administration

POSTED: 4 months ago

Batchewana First Nation

15845

September 20, 2024

22.85

Temporary

Wellness Administrative Assistant
Contract end March 27, 2026
Batchewana First Nation
Range: $22.85-$25.50

Who We Are
The Ojibways of Batchewana First Nation (BFN) are a progressive and vibrant Indigenous community situated on the north-eastern shore of Lake Superior adjacent to the City of Sault Ste Marie, Ontario. The First Nation Is comprised of four land bases: Rankin, Goulais Bay, Obadjiwon, and Whitefish Island.
Batchewana First Nation has the charm of small-town life with access to urban areas and proximity to the international bridge. As part of the Association of Iroquois and Allied Indians and signatories to the Robinson Huron Treaty, Batchewana First Nation assert their sovereignty, jurisdiction, and expressions of nationhood through a multitude of approaches each and everyday.

Position Summary
The Wiidookaagewikwe (helper/assistant) is the Administrative Assistant to the Education Wellness Team. The Wiidookaagewikwe will provide day to day administrative assistance for the Education Wellness Team.

Key Duties & Responsibilities
Provides administrative support for direct supervisor, including but not limited to preparing correspondence, forms, statistical information, and reports.
Creates and updates record keeping to enhance availability of information and creating ease of reporting, such as those required for funding entities.
Maintains manual and computerized information filing systems.
Performs various administrative functions and provides general office support to ensure deadlines are met, including but not limited to ordering and tracking of supplies, events, travel, drafting and distributing meeting minutes, filing, faxing, copying, and providing support for internal processes.
Supports leadership in order to enable efficient services by performing duties such as assisting with expense reports, flagging deadlines and calendar management.
Responds to enquiries and guides queries through the proper channels in order ensure matters are addressed and service standards maintained including answering phones, emails, face to face assistance, and delivery of messages and follow up.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Foster and encourage a positive environment which promotes a team approach to planning and development, service delivery and problem solving.

Why BFN?
Developing diverse and unique partnerships, Batchewana is an ambitious First Nation with an entrepreneurial spirit. BFN is seeking employees that can compliment their thriving professional landscape while continuing to promote Indigenous culture and their long history of protecting and upholding inherent obligations.

Guided by the 7 Grandfather Teachings, Batchewana First Nation is seeking driven individuals who can work together to uphold self-determination efforts of the Anishinaabe Peoples and communities. Keeping in mind the wisdom of our Elders, and the future for our youth, BFN encourages employees to continue to create a path forward in building our Nations as strong, healthy Peoples respectful of ourselves, each other, and all creation.

How We Operate
Batchewana First Nation is Governed by an elected Chief and Council and operates under a Senior Management team comprised of Program Directors and the Chief Executive Officer. Both Political and Administrative leadership value the efforts and hard work of the BFN workforce and foster an environment of collaboration and respect.

QUALIFICATIONS & EXPERIENCE:
College diploma in office administration or related field
Minimum 2 years-experience in an administrative role
Experience in an Indigenous organization an asset

KNOWLEDGE, SKILLS & ABILITIES:
Knowledge and understanding of BFN's policies and procedures
Knowledge and awareness of BFN's programs and activities
Knowledge of the culture and traditions of BFN
Knowledge of general office practices and procedures
Knowledge of required computer programs including Microsoft Office, Zoom and other software as deemed necessary for this position by the First Nation
Knowledge of First Nation communities and structures
Knowledge, understanding, respect and sensitivity of Anishinaabe culture, traditions and the Seven Grandfather Teachings
Strong organizational, Strong data management, High level administrative skills
Excellent interpersonal skills
Excellent oral and written communication skills
Excellent time management skills
Ability to communicate professionally and exercise discretion
Ability to manage multiple priorities
Ability to work independently and within a team environment
Ability to use good judgement and consistently display a positive and helpful attitude
Ability to take initiative and meet deadlines

CONDITIONS OF EMPLOYMENT
Favorable Canadian Police Information Check (CPIC) with Police Vulnerable Sector Check (PVSC).
Valid G Drivers License and/or access to a reliable vehicle