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Assistant Manager
Sault Ste. Marie
Executive and Management,
Social Services
POSTED:
2 days ago
Employer:
Big Brothers Big Sisters of Sault Ste. Marie
ES Job ID:
15752
Closing Date:
August 02, 2024
Salary:
21.98
Duration:
Full Time
,
Temporary
Job Description:
Big Brothers Big Sisters Sault Ste. Marie is a leader in offering quality mentoring programs for children and youth within the community. The Assistant Manager will perform duties in accordance with the National Standards as required by Big Brothers Big Sisters of Canada. Reporting to the Program Manager, the Assistant Manager will support the achievement of the organization's strategic and operational goals and objectives.
Full time, 1-year contract with possible extension, Monday - Friday, 8:30 - 4:30 (with flexibility when required, subject to operational requirements)
Salary is $40,000.00/year, $21.98/hr
PRIMARY FUNCTIONS:
A.Assistant to the Program Manger 40%
B.Resource Procurement and Revenue Generation 50%
C.Administrative Support 10%
RESPONSIBILITIES
A.Assistant to the Program Manager 40%
Assist Program Manager in the development of community engagement plans for agency
Assist with audit of internal processes to address inefficiencies to implement improvements
Perform administrative functions as required, ex. drafting documents, letters, advertisements
Create processes for data collection and sharing, spreadsheets, files, in accordance with Privacy Act
Provide support, creating program resources, recording stats, providing reports as needed
Maintain strict confidentiality as outlined in agency Privacy and Confidentiality Policy
Participate in educational/professional training as outlined in National Standards
Assisting Program Manger with onboarding, orientation, training of new volunteers
Assist in development of program policies and procedures and service delivery as needed
Ensure compliance with National Standards
Other duties as required
B.Resource Procurement and Revenue Generation 50%
Plan, coordinate and execute new signature fundraising event, provide action plan and summary
Assist Board/Committee with all current fundraisers, fundraising events, campaigns, promotions
Work with Program Manager and Board members to create agency year-at-a-glance plan
Manage all communications, creating communication assets, materials and resources for fundraisers
Assist Program Manager in developing community partnerships, memorandum's of understanding (MOU's) and agreements
Solicit community business for support, financial, in-kind, 3rd party, service delivery
Support community engagement initiatives, including volunteer recruitment campaigns
Providing support with social media, website, eblasts, newsletters and external communications
Other duties as required
C.Administrative Support 10%
Answer phone, greet public, respond to emails and inquiries, track and organize required stats
Assisting with meeting logistics, scheduling, booking space, sending invitations, reminders, creating TEAMS links
Carry out day-to-day administrative functions related to the needs of the agency
Assist with the promotion of agency specific events, initiatives, programs
Assisting Program Manager with supporting the board, fielding questions/concerns, preparing presentations and meeting packages
Full time, 1-year contract with possible extension, Monday - Friday, 8:30 - 4:30 (with flexibility when required, subject to operational requirements)
Salary is $40,000.00/year, $21.98/hr
PRIMARY FUNCTIONS:
A.Assistant to the Program Manger 40%
B.Resource Procurement and Revenue Generation 50%
C.Administrative Support 10%
RESPONSIBILITIES
A.Assistant to the Program Manager 40%
Assist Program Manager in the development of community engagement plans for agency
Assist with audit of internal processes to address inefficiencies to implement improvements
Perform administrative functions as required, ex. drafting documents, letters, advertisements
Create processes for data collection and sharing, spreadsheets, files, in accordance with Privacy Act
Provide support, creating program resources, recording stats, providing reports as needed
Maintain strict confidentiality as outlined in agency Privacy and Confidentiality Policy
Participate in educational/professional training as outlined in National Standards
Assisting Program Manger with onboarding, orientation, training of new volunteers
Assist in development of program policies and procedures and service delivery as needed
Ensure compliance with National Standards
Other duties as required
B.Resource Procurement and Revenue Generation 50%
Plan, coordinate and execute new signature fundraising event, provide action plan and summary
Assist Board/Committee with all current fundraisers, fundraising events, campaigns, promotions
Work with Program Manager and Board members to create agency year-at-a-glance plan
Manage all communications, creating communication assets, materials and resources for fundraisers
Assist Program Manager in developing community partnerships, memorandum's of understanding (MOU's) and agreements
Solicit community business for support, financial, in-kind, 3rd party, service delivery
Support community engagement initiatives, including volunteer recruitment campaigns
Providing support with social media, website, eblasts, newsletters and external communications
Other duties as required
C.Administrative Support 10%
Answer phone, greet public, respond to emails and inquiries, track and organize required stats
Assisting with meeting logistics, scheduling, booking space, sending invitations, reminders, creating TEAMS links
Carry out day-to-day administrative functions related to the needs of the agency
Assist with the promotion of agency specific events, initiatives, programs
Assisting Program Manager with supporting the board, fielding questions/concerns, preparing presentations and meeting packages
Required Skills:
University Degree or College Diploma in Administration, Event Planning, Fundraising, Business, Social Services, Project Management an asset but
not required
Administrative experience, in office administration, executive administration
Experience creating, editing and posting social media content
Strong organization skills, self-starter, highly motivated
Proven experience in Marketing and Communications, Event planning, Project Management
Experience in or knowledge of social services, non-profit or charitable sector
Excellent oral and written communication skills, outgoing and friendly
Strong problem-solving skills, ability to work independently with minimum supervision
Strong attention to detail, effective time management skills, balancing multiple projects
Proficient computer skills, knowledge and experience with Microsoft Office (Outlook, Word, Excel, Powerpoint)
Knowledge and experience with Canva, Adobe Suite, Wordpress and various social media platforms, an asset
not required
Administrative experience, in office administration, executive administration
Experience creating, editing and posting social media content
Strong organization skills, self-starter, highly motivated
Proven experience in Marketing and Communications, Event planning, Project Management
Experience in or knowledge of social services, non-profit or charitable sector
Excellent oral and written communication skills, outgoing and friendly
Strong problem-solving skills, ability to work independently with minimum supervision
Strong attention to detail, effective time management skills, balancing multiple projects
Proficient computer skills, knowledge and experience with Microsoft Office (Outlook, Word, Excel, Powerpoint)
Knowledge and experience with Canva, Adobe Suite, Wordpress and various social media platforms, an asset
Requirements:
Valid Ontario Driver's License with access to a vehicle
Ability to work flexible hours including evenings and weekends (if and when needed)
Ability to work a hybrid model, in office and remotely/in the field
Successful completion of Criminal Record Check
Ability to work flexible hours including evenings and weekends (if and when needed)
Ability to work a hybrid model, in office and remotely/in the field
Successful completion of Criminal Record Check
How to Apply:
All interested applicants, please send Cover Letter and Resume to [email protected] by: August 2, 2024.
Include position title: Assistant Manager in the subject line.
Accommodations are available on request for candidates taking part in selection process. If selected for an interview, please advise if you require accommodations, we will ensure to take into account individual accessibility needs. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Include position title: Assistant Manager in the subject line.
Accommodations are available on request for candidates taking part in selection process. If selected for an interview, please advise if you require accommodations, we will ensure to take into account individual accessibility needs. We thank all applicants for their interest, however, only those selected for an interview will be contacted.