Deputy Clerk-Treasurer

Hilton Beach

Accounting, Office & Administration

POSTED: 8 months ago

Village of Hilton Beach

14042

March 27, 2023

EMPLOYMENT OPPORTUNITY: DEPUTY CLERK-TREASURER
Permanent full time: 35 hours/week
Wage: $23-$25/hour
Benefits: OMERS Pension and Extended Health Benefits
Closing Date: March 27th, 2023 at 4:00 pm

Position Overview:
The Deputy Clerk-Treasurer reports to the Clerk-Treasurer and is responsible for assisting the Clerk in managing the day - to-day administrative and financial operations of the Village. They are also required to perform all statutory duties of the Clerk in their absence.

Responsibilities:
- Maintains friendly relations with the public while dealing with inquiries and complaints on a regular basis
- Provides front desk reception including in person, by telephone and by email
- Processes payments and prepares bank deposits
- Assists with accounting duties such as data entry, cash balancing, and bank reconciliations
- Responsible for updating the municipal web site and social media accounts
- Assists with ON1Call for locates
- Responsible for organizing the Village's 4-5 annual special events. This accounts for a significant portion of the spring and summer duties
- Assists with marina accounting including processing cash register transactions, invoicing and tracking and collecting arrears
- Assists with the preparation and management of Municipal and School Board elections in accordance with applicable legislation
- Performs other related duties as assigned by the Clerk-Treasurer

Education, Qualifications, and Experience:
- Degree or Diploma in Business Administration, Public Administration, Accounting, or equivalent work experience
- Strong interpersonal and customer services skills and the ability to communicate effectively with staff, Council, and the public
- Proficient in Microsoft Office and SAGE Accounting software. In depth knowledge of Excel is considered an asset. A strong understanding of accounting process is a must.
- Strong communication skills
- Experience managing website and social media content would be considered an asset
- Ability to maintain confidentiality in correspondence and safekeeping of documentation
- Ability to work independently while able to complete assigned tasks accurately, efficiently and within scheduled timeframes
- The ideal candidate would be organized, friendly, and possess a calm demeanor

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the
Workforce Development Program. Eligibility requirements of the program can be found here:
https://nohfc.ca/en/pages/programs/people-talent-program/workforce-development-stream