Foundation Coordinator

Sault Ste. Marie

Other

POSTED: 2 days ago

Algoma Family Services Foundation

16268

February 28, 2025

Full Time

Job Title: Foundation Coordinator
Position Status: Full Time, Permanent
Supervision Received: Algoma Family Services Board of Directors
Supervision Exercised: Interns/Volunteers
Location: On-site, Sault Ste. Marie, Ontario

The Foundation Coordinator provides leadership to Algoma Family Services (AFS) Foundation fundraising events in alignment with the AFS values. This role is responsible coordinating, assisting in the development of, and implementing overall foundation programming. They are responsible for inspiring and securing donors and is accountable for meeting or surpassing fundraising targets. Additionally, the Foundation Coordinator will also be responsible for contributing to the development and execution of the fundraising plan, leading donor stewardship, partnership and relationship development, and event planning. The individual will be capable of building superior relationships, be a strong communicator and have superior organizational skills. The Foundation Coordinator will require a hands-on approach engaging in fundraising activities from start to finish and have strong administrative and marketing skills. This role will work closely with the AFS Board, Community Partners, and Algoma Family Services senior leadership team. This role is also responsible for supporting the marketing requirements of Algoma Family Services.

A. Fund Development and Execution (50%)
- Manage all aspects of the Foundation's fundraising events and programs under the supervision of the Board of Directors.
- Prepare, submit and monitor the fundraising event budgets.
- Recruit, motivate, train and support volunteers for Foundation events.
- Preparation of all solicitation letters, acknowledgements and tax receipts.
- Identify new donors and sponsors and organize initiatives to solicit funding.
- Ensure all donors are recognized and stewarded effectively.
- Act as an advisor to the Board of Directors on all aspects of the Foundation's activities.
- Act as a spokesperson for the organization.
- Represent the Foundation at community activities to enhance the organizations' community profile.
- Establish good working relationships and collaborative arrangements with community groups and organizations to help achieve the goals of AFS Foundation.

B. Office Administration (25%)
- Manage the day-to-day operations of the Foundation office.
- Ensure that personnel, donor and volunteer files are securely stored and privacy/confidentiality is maintained.
- Provide support to the Board of Directors by preparing meeting agendas, minutes and other supporting materials.
- Manage the content of the Foundation's website content and social media accounts.
- Administer the funds of the Foundation according to the approved budget and monitor the monthly cash flow under the supervision of the Board of Directors.
- Maintain complete financial and accounting records of the Foundation.
- Prepare bi-weekly payroll in accordance with all legislative and regulatory requirements.
- Share signing authority with designated Board members as per Foundation Policy FDN-006 Signing, Spending and Payment Authority.
- Prepare and provide the Board of Directors with comprehensive, regular reports on the revenues and expenditures of the Foundation.
- Write grants, hire, train and mentor interns as required.

C. AFS Marketing and Event Coordination and Support (15%)
- Execute the Marketing & Communications contract in place between the Foundation and Algoma Family Services by providing marketing coordination and event support as needed.

D. Other Duties as Assigned (10%)
- Perform other duties as assigned by the Foundation Board or designate.

Minimum Qualifications
A diploma in Public Relations, Marketing & Communications, Event Management, or Business Administration with at least two years of equivalent experience or an equivalent combination of education, training and experience.
- Strong organizational and time-management skills
- Ability to manage multiple tasks and projects
- Excellent communication skills, both written and verbal
- Experience leading marketing campaigns on all social media platforms (Instagram, Facebook, Tik Tok)
- Understanding of web-based development