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Office & Facilities Administrative Assistant
Sault Ste. Marie
Office & Administration
POSTED:
3 weeks ago
Employer:
Thrive
ES Job ID:
16239
Closing Date:
February 23, 2025
Duration:
Full Time
,
Temporary
Job Description:
Are you looking for a dynamic role in supporting the development of children and youth with a variety of physical, developmental, and communicative challenges? THRIVE has a position for you! Using a family-centered, strengths-based approach, our experienced and dedicated team provides a range of assessment, intervention, and community-based services building on the child's unique strengths, gifts, and talents so that they and their families can truly THRIVE!
We are looking for an Office & Facilities Administrative Assistant for a full-time 22-month contract to provide administrative support and facilities coordination. The role works 37.5 hours a week Monday thru Friday, and is based out of our Johnson Ave location but will also work out of our Queen St location.
What will you do?
- Provide a variety of administrative support to the client and family-facing staff managed under our 4 amazing Professional Services Managers (PSM)
- Provide direct administrative and operational support to the fantastic Administrative team.
- Provide building maintenance coordination for our 6 different locations throughout the Algoma District and Sault Ste. Marie
- Support management with sourcing, and contracting of materials, supplies, equipment, and services.
- Ensure outstanding service by creating a welcoming environment for clients and their families, visitors and staff.
- Act as the secretary for the Joint Health & Safety Committee (JHSC) to ensure THRIVE is providing a safe working environment for all THRIVE staff, volunteers, and visitors to all THRIVE locations.
- Support the Client Support Coordinator in scheduling client appointments
- Acts as back-up Receptionist or Executive Assistant when needed, including but not limited to greeting and welcoming clients and families, visitors and tradespeople to the Centre, screening incoming calls, and taking messages.
What THRIVE offers you:
- Competitive hourly wage.
- 6% Vacation pay.
- Participation in a fantastic pension plan (HOOPP). For every dollar you contribute, THRIVE contributes $1.26.
- Access to an Employee and Family Assistance Plan.
- Paid time off during our Winter Closure (Dec 25-Jan 1)
- Access to sick days
THRIVE Child Development Centre/Centre de développement de l'enfant is an incorporated, non-profit Children's Treatment Centre providing inter-disciplinary pediatric rehabilitation, respite care coordination, an on-site childcare program and resource support to community childcare centers in Sault Ste. Marie and throughout the District of Algoma. Using a family-centered, strengths-based approach, our experienced and dedicated professional staff provide a range of assessment, intervention and community-based services building on the child's unique strengths, gifts and talents so that they and their families can truly THRIVE! Visit www.kidsthrive.ca for more information.
Everyone is welcome - as an inclusive workplace, we are committed to creating positive and welcoming space within our organization, for our clients, families, volunteers, staff, and community partners.
THRIVE is committed to accessibility and to protecting the human rights our job applicants during the recruitment process. Should at any point throughout the recruitment process an applicant require accommodation or communication in an alternative format because of a disability please contact People & Culture at 705-759-1131. We are committed to providing accommodation or alternate formats upon request within a reasonable time period in a mutually agreed upon format.
No phone calls please. Only candidates selected for an interview will be contacted.
Rate of pay: $21.94 - $26.05/hr
We are looking for an Office & Facilities Administrative Assistant for a full-time 22-month contract to provide administrative support and facilities coordination. The role works 37.5 hours a week Monday thru Friday, and is based out of our Johnson Ave location but will also work out of our Queen St location.
What will you do?
- Provide a variety of administrative support to the client and family-facing staff managed under our 4 amazing Professional Services Managers (PSM)
- Provide direct administrative and operational support to the fantastic Administrative team.
- Provide building maintenance coordination for our 6 different locations throughout the Algoma District and Sault Ste. Marie
- Support management with sourcing, and contracting of materials, supplies, equipment, and services.
- Ensure outstanding service by creating a welcoming environment for clients and their families, visitors and staff.
- Act as the secretary for the Joint Health & Safety Committee (JHSC) to ensure THRIVE is providing a safe working environment for all THRIVE staff, volunteers, and visitors to all THRIVE locations.
- Support the Client Support Coordinator in scheduling client appointments
- Acts as back-up Receptionist or Executive Assistant when needed, including but not limited to greeting and welcoming clients and families, visitors and tradespeople to the Centre, screening incoming calls, and taking messages.
What THRIVE offers you:
- Competitive hourly wage.
- 6% Vacation pay.
- Participation in a fantastic pension plan (HOOPP). For every dollar you contribute, THRIVE contributes $1.26.
- Access to an Employee and Family Assistance Plan.
- Paid time off during our Winter Closure (Dec 25-Jan 1)
- Access to sick days
THRIVE Child Development Centre/Centre de développement de l'enfant is an incorporated, non-profit Children's Treatment Centre providing inter-disciplinary pediatric rehabilitation, respite care coordination, an on-site childcare program and resource support to community childcare centers in Sault Ste. Marie and throughout the District of Algoma. Using a family-centered, strengths-based approach, our experienced and dedicated professional staff provide a range of assessment, intervention and community-based services building on the child's unique strengths, gifts and talents so that they and their families can truly THRIVE! Visit www.kidsthrive.ca for more information.
Everyone is welcome - as an inclusive workplace, we are committed to creating positive and welcoming space within our organization, for our clients, families, volunteers, staff, and community partners.
THRIVE is committed to accessibility and to protecting the human rights our job applicants during the recruitment process. Should at any point throughout the recruitment process an applicant require accommodation or communication in an alternative format because of a disability please contact People & Culture at 705-759-1131. We are committed to providing accommodation or alternate formats upon request within a reasonable time period in a mutually agreed upon format.
No phone calls please. Only candidates selected for an interview will be contacted.
Rate of pay: $21.94 - $26.05/hr
Required Skills:
What we require from you:
- College diploma in business or office administration is preferred, or equivalent combination of education and experience is required (graduating students are welcome to apply!)
- Between 6 months and 1 year experience providing administrative assistant support in a fast-paced office setting is preferred
- Preference will be given to bilingual (French/English) candidates
- Previous experience in healthcare setting is preferred
- Strong communication skills including verbal, written, listening and interpersonal skills
- Strong analytical thinking and problem solving
- Strong organizational skills and attention to details.
- A team player with a willingness to learn new skills and a positive attitude.
- Ability to respond to building and equipment emergencies.
- Self-motivated and able to work independently, balanced with a passion for supporting and working within a team and are committed to a collaborative, attuned, strengths-based approach to problem solving and capacity building.
- Ability to maintain confidentiality of sensitive information.
- Strong computer skills in Microsoft Office Suite including Teams, Outlook, Excel and Word
- Satisfactory criminal background check (CPIC)
- First Aid and C.P.R. Certification is an asset
- Proof of full COVID-19 vaccination is required.
- Valid driver's license and access to a reliable vehicle as travel may be required within Sault Ste Marie, and the Algoma district
- Willing to work flexible hours and to travel across the district to other sites
- College diploma in business or office administration is preferred, or equivalent combination of education and experience is required (graduating students are welcome to apply!)
- Between 6 months and 1 year experience providing administrative assistant support in a fast-paced office setting is preferred
- Preference will be given to bilingual (French/English) candidates
- Previous experience in healthcare setting is preferred
- Strong communication skills including verbal, written, listening and interpersonal skills
- Strong analytical thinking and problem solving
- Strong organizational skills and attention to details.
- A team player with a willingness to learn new skills and a positive attitude.
- Ability to respond to building and equipment emergencies.
- Self-motivated and able to work independently, balanced with a passion for supporting and working within a team and are committed to a collaborative, attuned, strengths-based approach to problem solving and capacity building.
- Ability to maintain confidentiality of sensitive information.
- Strong computer skills in Microsoft Office Suite including Teams, Outlook, Excel and Word
- Satisfactory criminal background check (CPIC)
- First Aid and C.P.R. Certification is an asset
- Proof of full COVID-19 vaccination is required.
- Valid driver's license and access to a reliable vehicle as travel may be required within Sault Ste Marie, and the Algoma district
- Willing to work flexible hours and to travel across the district to other sites
How to Apply:
If you are interested in joining an amazing team of professionals to creating a future of possibilities for children, submit your cover letter and resume by visiting our career page at https://kidsthrive.ca/get-involved/careers/ before February 23, 2025 at 11:59pm