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Admin Assistant - Entry Level
Sault Ste. Marie
Office & Administration
POSTED:
4 weeks ago
Employer:
Team Recruiter
ES Job ID:
15901
Closing Date:
September 30, 2024
Duration:
Temporary
Job Description:
Title: ADMIN ASSISTANT- ENTRY LEVEL
Client: Government
Length: 3 months contract approx. with possibility of extension
Location: Sault Ste. Marie, ON (Hybrid) - 2/3 days onsite
Working Hours: 7.25 hours a day
POSITION SUMMARY
-Advise senior management of administrative issues and concerns relating to the operation of the Corporate Investigations group, making recommendations to improve administrative processes and/or resolve problems
-Organize team meetings, create and distribute minutes including follow-up, Q&A documents and assigning of action items if required to ensure follow-up
-Prepare and/or process various documents, including but not limited to, correspondence, executive approval requests, purchase requisitions, travel authorizations and cheque requisitions to ensure timely resolution of issues and/or requests
-Interpret and analyze financial reports, including expense claims, to ensure consistency with budget guidelines
-Monitor department-specific projects to ensure alignment with team goals and objectives
-Plan, organize and coordinate events and/or meetings for department, as well as with external vendors (e.g., training, conferences, etc.) to ensure smooth execution of events and alignment within budget
-Act as the initial department contact person/coordinator to answer to inquiries/requests when possible or distribute inquiries to appropriate team members, specifically, FOI requests and AGCO inquiries
-Coordinate information with departmental managers and staff for submission to the departmental newsletter to strengthen interdepartmental relationships and increase Corporate Investigations presence
Additionally, the role will act as a referral point for other divisional administrative functions to manage capacity and contribute to the effective operation of the Division.
Client: Government
Length: 3 months contract approx. with possibility of extension
Location: Sault Ste. Marie, ON (Hybrid) - 2/3 days onsite
Working Hours: 7.25 hours a day
POSITION SUMMARY
-Advise senior management of administrative issues and concerns relating to the operation of the Corporate Investigations group, making recommendations to improve administrative processes and/or resolve problems
-Organize team meetings, create and distribute minutes including follow-up, Q&A documents and assigning of action items if required to ensure follow-up
-Prepare and/or process various documents, including but not limited to, correspondence, executive approval requests, purchase requisitions, travel authorizations and cheque requisitions to ensure timely resolution of issues and/or requests
-Interpret and analyze financial reports, including expense claims, to ensure consistency with budget guidelines
-Monitor department-specific projects to ensure alignment with team goals and objectives
-Plan, organize and coordinate events and/or meetings for department, as well as with external vendors (e.g., training, conferences, etc.) to ensure smooth execution of events and alignment within budget
-Act as the initial department contact person/coordinator to answer to inquiries/requests when possible or distribute inquiries to appropriate team members, specifically, FOI requests and AGCO inquiries
-Coordinate information with departmental managers and staff for submission to the departmental newsletter to strengthen interdepartmental relationships and increase Corporate Investigations presence
Additionally, the role will act as a referral point for other divisional administrative functions to manage capacity and contribute to the effective operation of the Division.
Required Skills:
Experience
-3 years of related experience
-Post-secondary university or college degree in business, law, finance or equivalent
-Demonstrated ability to oversee the coordination of several processes for large teams (e.g., coordinate department meetings, training sessions (with internal staff and external vendors), budgets, tracking mechanisms, information requests (FOI requests, AGCO requests, internal Audits, ILC audits, etc.)
-Ability to perform daily clerical functions such as manage calendar, preparing correspondence, receiving visitors and arranging conference calls/meetings
-Knowledge of the Criminal Code, the Gaming Control Act, the Ontario Lottery and Gaming Corporation Act, the Provincial Offences Act, as they relate to investigations
-Excellent verbal communication and interpersonal skills including a professional business manner in both person and on the telephone
-Strong written communication with a focus on accuracy and attention to detail, including spelling, grammar and the ability to compose routine correspondence and edit draft documents
-Understanding of the corporate budgeting process and its reporting requirements
TECHNICAL SKILLSET FOR THE ROLE
-Detail Oriented
-Excellent verbal & written communication skills
-3 years of related experience
-Post-secondary university or college degree in business, law, finance or equivalent
-Demonstrated ability to oversee the coordination of several processes for large teams (e.g., coordinate department meetings, training sessions (with internal staff and external vendors), budgets, tracking mechanisms, information requests (FOI requests, AGCO requests, internal Audits, ILC audits, etc.)
-Ability to perform daily clerical functions such as manage calendar, preparing correspondence, receiving visitors and arranging conference calls/meetings
-Knowledge of the Criminal Code, the Gaming Control Act, the Ontario Lottery and Gaming Corporation Act, the Provincial Offences Act, as they relate to investigations
-Excellent verbal communication and interpersonal skills including a professional business manner in both person and on the telephone
-Strong written communication with a focus on accuracy and attention to detail, including spelling, grammar and the ability to compose routine correspondence and edit draft documents
-Understanding of the corporate budgeting process and its reporting requirements
TECHNICAL SKILLSET FOR THE ROLE
-Detail Oriented
-Excellent verbal & written communication skills
Requirements:
PERFORMANCE METRICS
-Meets the Departmental objectives
-Meets the Departmental objectives
How to Apply:
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply !
URGENT: Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address and send it to [email protected]
The recruiter in charge of this role is Fathiya.
If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
Please note: Adherence to our end client's vaccination policy is a requirement.
Please visit the TEAMRECRUITER website to review other CAREER OPPORTUNITIES!
URGENT: Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address and send it to [email protected]
The recruiter in charge of this role is Fathiya.
If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
Please note: Adherence to our end client's vaccination policy is a requirement.
Please visit the TEAMRECRUITER website to review other CAREER OPPORTUNITIES!
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