Administrative Assistant

Cutler

Other

POSTED: 2 weeks ago

Serpent River First Nation

5011

September 26, 2024

Position Summary:
The Administrative Assistant is responsible for providing high-level administrative support and results-oriented service to the Lands, Environment and Public Safety department. Working in a team environment, the Administrative Assistant is accountable for the efficient operation and administration of the Lands, Environment and Public Safety department, providing a well organized and effective working environment.

Position Duties
- Provides clerical administrative support to the Lands and Environment team.
- Preparation and distribution of all correspondence, reports, statements, brochures, publications, presentation and other documents.
- Compiling data, statistics and other information to inform decisions and reporting
- Developing reports as necessary
- Conducting research as required
- Equipment inventory management
- Lands and Environment inventory management
- Tracking all incoming calls and actions taken
- Responding to telephone and electronic inquiries and directing inquiries to appropriate person, screening calls and determining priority level
- Greeting visitors, ascertaining nature of business and directing visitors to appropriate person
- Managing members issues and concerns and working with other members of the team to ensure they are addressed
- Communicates progress on issues and concerns to applicable parties
- Provide administrative support to the Director of Lands, Environment and Public Safety and team
- Ensuring materials, and equipment are set up
- Ensuring confidentiality and safety of files
- Following policies and procedures to determine which information is available to members
- Other duties as assigned by the Director of Lands, Environment and Public Safety

- Ontario Secondary School Diploma (Grade 12)
- Administration Certificate or Diploma in business administration or equivalent combination of education and experience
- Minimum of three years progressively responsible administrative experience
- Exceptional customer service skills
- Exceptional problem solving skills
- Experience in advanced keyboarding, word processing, and other computer applications such as PowerPoint, spreadsheets, internet
- Knowledge of effective office procedures
- Knowledge of basic accounting
- Knowledge of records management techniques
- Provide a current CPIC
- Experience in advanced keyboarding, word processing, and other computer applications such as PowerPoint, spreadsheets, internet
- Valid Ontario Driver's License and own reliable transportation
- Proficiency with Excel, computer software and office equipment
- Ability to work as a team in a fast paced environment
- Must provide a clear CPIC
- Must provide proof of COVID vaccination (two doses)