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Back-Up Receptionist (Admin & Health Dept)
Mississauga First Nation
Office & Administration
POSTED:
2 months ago
Employer:
Mississauga First Nation
ES Job ID:
4203
Closing Date:
September 30, 2023
Duration:
Casual
Job Description:
Position: Back-Up Receptionist (Admin & Health Dept)
Accountability: Finance Director
Salary: $22.55 hourly
Employment Status: Casual
Hours of Work: As needed
Preferences: MFN Band Members
Circulation Level: Level I
- Receive all incoming telephone calls and visits in person and direct all inquiries and persons appropriately and with courtesy
- To receive and record all incoming and outgoing mail, open and distribute it to the appropriate staff, affix reasonable postage and ensure proper handling, and photocopying of mail as needed
- Be aware of and as required and requested provide information about all staff employees' whereabouts
- As needed and requested, order appropriate storage, distribution, and use of office supplies (i.e. pens, writing pads, staplers/staples, 3-hole punch) stationary, and standard agency forms
- Maintain booking schedule for Council Chambers using Outlook monitoring, community hall rental, van, and bus rental, cultural center
- Perform secretarial and clerical duties of photocopying, faxing, typing, and telephoning
- Make travel arrangements and maintain travel itineraries for all staff, when required
- Responsible for drafting letters and any other correspondence related to office administration
- Ensure confidentiality and safekeeping of all of the organization's records, forms, and documents
- Assist Housing and Property Manager with receipting rent monies when required
- Update employee telephone and email listing for all staff and Chief and Council
- Coordinate and compile Weekly Community Flyers; prepare cheque requisitions for weekly Flyer delivery
- Receive money, prepare invoices, and log payments for photocopying/ facsimile transmissions for the general public and forward to Finance Clerk and place in safe
- Responsible for and maintaining Visitor Log Book; Employee Sign In / Out Daily Log Book
- Conduct themselves in a professionally appropriate manner; and any other duties as required
Accountability: Finance Director
Salary: $22.55 hourly
Employment Status: Casual
Hours of Work: As needed
Preferences: MFN Band Members
Circulation Level: Level I
- Receive all incoming telephone calls and visits in person and direct all inquiries and persons appropriately and with courtesy
- To receive and record all incoming and outgoing mail, open and distribute it to the appropriate staff, affix reasonable postage and ensure proper handling, and photocopying of mail as needed
- Be aware of and as required and requested provide information about all staff employees' whereabouts
- As needed and requested, order appropriate storage, distribution, and use of office supplies (i.e. pens, writing pads, staplers/staples, 3-hole punch) stationary, and standard agency forms
- Maintain booking schedule for Council Chambers using Outlook monitoring, community hall rental, van, and bus rental, cultural center
- Perform secretarial and clerical duties of photocopying, faxing, typing, and telephoning
- Make travel arrangements and maintain travel itineraries for all staff, when required
- Responsible for drafting letters and any other correspondence related to office administration
- Ensure confidentiality and safekeeping of all of the organization's records, forms, and documents
- Assist Housing and Property Manager with receipting rent monies when required
- Update employee telephone and email listing for all staff and Chief and Council
- Coordinate and compile Weekly Community Flyers; prepare cheque requisitions for weekly Flyer delivery
- Receive money, prepare invoices, and log payments for photocopying/ facsimile transmissions for the general public and forward to Finance Clerk and place in safe
- Responsible for and maintaining Visitor Log Book; Employee Sign In / Out Daily Log Book
- Conduct themselves in a professionally appropriate manner; and any other duties as required
Required Skills:
- Certificate and/or diploma in secretarial and office services with a minimum of two (2) years of related experience
- Experience working with aboriginal people, organizations, and communities
- Must provide a clear Criminal Records Check
- Knowledge of Mississauga First Nation programs and services; understanding of Aboriginal culture and traditions
- Knowledge of the Occupational Health and Safety Act and the Canada Labour Code as it applies to the worker
- Good interpersonal skills; good public relations; good communication/ organizational skills
- Excellent time management skills; excellent computer skills with MS Office including Excel, Word, Access
- Ability to work independently and within a team environment; and ability to pay attention to detail and ensure accuracy with work
- Experience working with aboriginal people, organizations, and communities
- Must provide a clear Criminal Records Check
- Knowledge of Mississauga First Nation programs and services; understanding of Aboriginal culture and traditions
- Knowledge of the Occupational Health and Safety Act and the Canada Labour Code as it applies to the worker
- Good interpersonal skills; good public relations; good communication/ organizational skills
- Excellent time management skills; excellent computer skills with MS Office including Excel, Word, Access
- Ability to work independently and within a team environment; and ability to pay attention to detail and ensure accuracy with work