Administrative Assistant - Office (Canada Summer Jobs)

Sault Ste. Marie

Office & Administration

POSTED: 4 weeks ago

Northern Ontario Research Development Ideas & Knowledge(NORDIK Institute)

14303

May 31, 2023

17

Full Time , Student , Temporary

Administrative Assistant - Office (Canada Summer Jobs)

Primary Function:
The Administrative Assistant will work out of NORDIK Institute's office (at Algoma University - 1520 Queen Street East) providing support to a variety of projects and office needs. You will report directly to NORDIK's Director of Operations, Dr. Elaine Ho-Tassone, and Director of Research, Dr. Tamanna Rimi. Mentorship opportunities are available and will be discussed with the successful candidate.

Responsibilities:
Breakdown of the role:
- Assisting the Director of Operations with HR, finance, and other administrative tasks (e.g., scheduling meetings, taking minutes) - 20%
- Assisting the Director of Research with research tracking, reporting, and related tasks - 20%
- Assisting the Communications Manager with communications tasks (e.g., social media posts, contributing to press releases) - 20%
- Supporting researchers with their projects as needed (e.g., annotated bibliography, data entry) - 40%
- Contribute to keeping the office tidy and organized
- Digitizing files and/or reorganizing digital files
- Other duties as assigned

Working Conditions: The hours of work will be from 8:30 am - 4:30 pm, Monday to Friday with some flexibility in hours.
Location: Sault Ste. Marie (NORDIK Institute, 1520 Queen Street East, Sault Ste. Marie, ON P6A 2G4)
Salary: $17.00 hourly, 35 hours per week, for 8 weeks
Deadline for applications: May 31, 2023
Anticipated start date: June 12, 2023

Eligibility (per funder):
- Aged 15-30 years as of the start date
- Must be a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. International students are not eligible participants.

- Must have strong written and verbal communication skills
- Must be familiar with word processing and presentation applications (e.g., Microsoft Office suite) and videoconferencing applications (e.g., Google Meet, Zoom, Teams, and/or WebEx)
- Must be able to work independently to contribute to a dynamic team environment
- Must be a self-motivator/self-starter with time management skills
- Must be comfortable switching between various types of tasks and/or multitasking
- Must have a strong sense of discretion and integrity to maintain the confidentiality of the people and information we work with
- Must align with NORDIK Institute's vision, mission, and objectives (https://nordikinstitute.com/about)
- Creation and management of websites, navigation of social media systems (facebook, twitter, etc) is an asset and is strongly preferred
- Demonstrated research experience is an asset and is strongly preferred
- Experience working in an office environment is an asset